IMS Accounting ( Newly Updated March 2010 )

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Common Accounts Receivable Module (all industries) :

You can manage your Accounts in an effortless manner, largely due to the powerful features incorporated within our Accounts Receivable module. Its user-friendly interface gives you the ability to quickly invoice your customers and enter payments.

Data Analysis

• The system mainatains a comprehensive audit of all client, supply and stock movements which may be used to generate an extensive array of reports 
• These are available in both tabular and graphic form, or may be exported to excel.

          Examples are:

• Sales over a user defined period by client
• Sales over a user defined period by stock item
• Daily sales over a user defined period
• Sales may be filtered by rep, area, dissection etc. 

 Accounts Receivable Partial Feature List

• Generate pro-formas / invoices.
• Apply payments from customers towards an unlimited number of open invoices at one time.
• Quick access to customer notes and transaction history via AR review allowing you the ability to quickly recall a customers' past conversations while talking to them on the phone.
• Accounts Receivable balance broken into Current, 30, 60, 90 day periods.
• The ability to put customers and stock items on hold.
• Assign sales person to each pro-forma /invoice
• Assign unique customer order number to each pro-forma /invoice
• Copy previous invoice to new pro-forma or invoice
• Use of Company Logos on picking, pro-forma and invoice forms
• Ability to view extensive (currrent and pre-current) customer history in real time.
• Support for weight on invoicing.
• Print custom messages on pro-forma / invoice
• Flexible customer statement terms options
• Check stock levels as items are being ordered / invoiced
• Real time stock details
• Lookup warehouse stock details during order / invoicing
• Invoices and Statements may be output to pdf and emailed 
• Display customer notes while accessing master file 
• Unlimited line items per order / invoice
• Create "misc" charges within order / invoice
• Payments by card, cash or cheque. 
• Unique notes per order / invoice
• User defined or auto generated numbering (customer id, order #, invoice #, etc.)

Accounts Receivable Reports Include:

• Invoice Sales By Salesperson.
  (Displays Invoices by Salesperson .)
• Invoicing Details
  (Displays Invoices that have been partially or fully paid.)
• Receivables Aging Statement
  (This consolidated report displays the sum of all unpaid invoices for a customer.)
• Receivables Aging Detail by Terms
  (Receivables Aging Detail by Terms groups every unpaid invoice for a customer by current, over 30, over 60 and over 90 days past due)..
• Sales Tax Summary
  (Displays the Sales Tax summary on Invoices and calculates the totals.)
• Invoice Monthly Totals
  (Displays sales totals for each month.)
• Sales Transaction Totals
  (Displays detailed sales transactions for a specified date range.)
• Sales Transaction Monthly Totals
  (Displays sales totals for each month. Includes Invoices, Credit Memos, Finance Charges and Opening Balances.)
• Receivables Aging Summary
  (This detailed report displays every unpaid Invoice showing how many days past due customers are and also how much they still owe.)
• Receivables History
  (This report shows you the payment history on all invoices for each customer and displays every payment made to those invoices.)
• Customer Phone Directory
  (List all the Customers alphabetically.)

Common Inventory Control Module (all industries):

• Our Inventory module gives you the ability to better manage your inventory, warehouses and component parts. It highlights highly advanced pricing features that give you an almost unlimited flexibility in pricing your items.

Inventory Control Partial Feature List

• Quickly update quantities in stock using the Inventory Adjustment form
• Advanced reports gives you sales order history as well as stock information, allowing you to make informed buying decisions
• Comprehensive stock control with full auditing.
• Full Barcoding facilities .
• Ability to print barcode labels.

Inventory Control Reports Include:

• Inventory Transaction History
  (Transaction History including quantity, price and date of any Product bought or sold.)
• Physical Inventory
  (Displays number of items in stock and the items cost.)
• Inventory List By Item No
  (List of Inventory Items by Item No.)
• Inventory Usage
  (Categorizes your inventory items by the total quantity ordered. This report is great for seeing what inventory items are the most popular and what items are not.)
• Sales Total By Item No
  (Displays cumulative sales price for each item in a selected period.)
• Inventory List By Sales Price
  (A list of Inventory By Sales Price.)
• Category Lists
  (A list of Category information.)
• Inventory Pricing Level
  (A list of Inventory with Pricing Level information.)
• Inventory Reorder Point
  (Displays any inventory items where the stock has dropped below the reorder point.)
• Inventory Valuation
  (A list of Inventory and its Valuation.)

For further information please contact our office (P) 07 3371 0915 or (F) 07 3371 4447 or (E) This e-mail address is being protected from spambots. You need JavaScript enabled to view it